Ambassador Troops Payment Collection
- Simplified fund collection for dues, event fees, and fundraising
- Integrated forms for waivers, sign-ups, and questions on one page
- Real-time tracking of who paid, what they paid for, and your balance
- Secure, compliant payments with mobile-friendly access
Why Ambassador Troops Choose Cheddar Up
Cheddar Up vs Traditional Payment Methods
Cheddar Up vs Generic Payment Platforms
Made for Ambassador Troops
Frictionless Payments
No apps. No accounts. Families can pay in seconds from any device.
Automatic Tracking
See every payment and response in real time. Export data anytime. No spreadsheets required.
Payments + Forms
Gather payments and information in the same place, from t-shirt sizes to waivers and registrations.
One-Stop Solution
Manage events, spirit wear sales, fundraisers, and registrations all in one easy-to-use platform.
How it works
Step 1
Create Your Collection Page
In minutes, build a custom collection page for any need-dues, a trip, or a fundraiser. Add items, set prices, and include required forms or questions.
Step 2
Share with Parents
Share your unique page link via email, text, or social media. Parents can pay securely by credit card, eCheck, or via cash/check tracking-no app download or account required.
Step 3
Track and Go
See payments in real time on your dashboard. Funds are deposited into your troop's bank account, and you get a complete, auditable record of every transaction and form submission.
Complete Payment Solutions for Every Troop Needs
Donations
Donating on Cheddar Up is simple with no awkward tipping at checkout.
Volunteer Sign Ups
Wow your community with elegant, ad-free sign ups.
Dues and Fees
Collect one-time fees or recurring dues from your community.
Group Gifts
Group collections for a teacher, coach or coworker with zero lifting.
Registrations and Waivers
Move camps online with payments, forms, and waivers in one spot.
Peer-to-Peer Fundraisers
Give participants their own pages to share your cause and rally donations.
Group Website
Highlight your organization’s mission, team members, sponsors and more.
What Troop Leaders Say About Cheddar Up
“Super easy to use for our PTO. User-friendly and more affordable than the clunkier software we used last year. Very happy that our team can work together to build a site that works great for our school needs.”
– Eva D., PTO President
“Easy to implement and use, and the reporting is exactly what I need. Also, I’ve reached out twice to Cheddar Up support with questions, and they’ve responded promptly and thoughtfully both times.”
– Heidi H., PTA Vice President
“I love how user-friendly it is! It’s easy to use on your phone, so our parents are able to fill forms out and make payments super easy from wherever they are!”
– Kaitlin S., PTO Member
FAQs
How does online payment collection benefit education organizations?
Online platforms dramatically reduce volunteer workload by automating tracking and eliminating cash handling. They also increase participation by offering parents a convenient, mobile-friendly way to pay, leading to higher fundraising totals and more timely fee collections.
Is Cheddar Up secure for school payment collection?
Absolutely. Cheddar Up is secure and PCI compliant. In addition, Cheddar Up never sees or stores any financial-related information. Information is sent directly and securely to our payment partner, Stripe, which processes billions of dollars annually, using Transport Layer Security (TLS).
What types of payments can education organizations collect?
Organizations can collect for virtually any need, including fundraisers, event tickets, spirit wear sales, field trip fees, club dues, PTA memberships, and teacher gifts. Our platform is flexible enough to handle simple payments or complex collections with multiple items and forms.
How does Cheddar Up compare to other payment platforms for schools?
Unlike generic platforms, Cheddar Up is built specifically for the needs of school communities. We offer education-specific templates, robust tracking, and features for volunteer coordination that other platforms lack, all without a complex setup.
Can we integrate Cheddar Up with our school management system?
While direct API integrations are not included in our standard plans, Cheddar Up’s reporting tools make it simple to export your data. You can quickly download transaction and payer details in CSV or Excel format for easy import into most school management or accounting systems. For even more connectivity, the Team Plan includes Zapier integration, allowing you to automate workflows and connect with hundreds of other apps.
What support is available for education organizations?
We offer dedicated support from a team of experts, many of whom have experience as PTA leaders and school volunteers themselves. Support is available via live chat and email, and we provide a rich library of video tutorials, best-practice guides, and live demos to help you succeed.
Is Cheddar Up safe for collecting money from parents?
Yes. Cheddar Up is PCI compliant and adheres to industry standards for securing payment data. Transactions are encrypted to provide a safe, secure experience for every parent.
Can I use Cheddar Up for both large and small events?
Yes. Cheddar Up is flexible enough for everything from a small craft fee to complex payments and registrations for a multi-day troop trip. You can create a new collection page for any need.
How do I track who has paid and who still owes money?
The real-time dashboard tracks every payment automatically. View transactions, filter by item, and see clear paid/unpaid status for each member to make follow-up simple.
Do parents need to pay a fee to use Cheddar Up?
Parents can choose to cover the small transaction fee, or the troop leader can absorb it. This transparency helps ensure the troop receives the full amount intended for the activity or fund.
Can I collect information, like t-shirt sizes or dietary restrictions, along with the payment?
Yes. Use the integrated form builder to add custom questions, waivers, and sign-up fields directly to your collection page so you gather everything in one step.
How long does it take for the collected funds to reach my troop's bank account?
After a withdrawal is requested, funds are typically deposited into your linked bank account within 1-3 business days.
Ready to start?
Kick the tires
Create a free account and build a collection to see how easy it is to collect money.
Watch a demo
Join us for one of our live demos and learn from our product experts in real time.
